City Utilities
Natural Gas and/or Water Construction
Prequalified Bidding Event 0000064666
Natural Gas and Water Main and Service Renewals

Please click here for full RFQ Details.

I. Bidding Event Details

The Board of Public Utilities of the City of Springfield, Missouri, (City Utilities) invites you to submit a bid for the work described in this document. Questions should be directed to:

Jeff Marler
Buyer
417-831-8641
[F] (417) 831-8377
jeff.marler@cityutilities.net

– OR –

Purchasing Department
City Utilities of Springfield, Missouri
[P] (417) 831-8363
417-831-8377
[E] purchasing@cityutilities.net

A. Scope of Work: Furnish labor, equipment, and incidentals to perform natural gas and water main and service renewals at the following locations:

• Section A:
  • Cherry – Kimbrough to JQH – DWG 81282D
• Section B:
  • Belmont, East of Glenstone – DWG 81809D
  • Meadowmere – Florence to National – DWG 82357D
• Section C:
  • Lakeside – Battlefield to Erie – DWG 80750D
  • 3550 E. Sunshine – DWG 81455D
  • Bruce, Latoka to Washita – DWG 81661D
• Section D:
  • High and Crutcher – DWG 81622D
  • Fairway – North of Division – DWG 82349D
  • Rogers, North of Kearney – DWG 83049D

B. Pre-Bid Meeting:

Thursday, August 20th, 2020 at 10:00am
Gas and Water Engineering Department
Calhoun Show-up Area or
Bidders can attend via Conference Call
Dial-in Phone Number: 571-317-3122
Access Code: 790-374-181

Contract Documents (i.e. Specifications, Drawings, etc.) can be viewed and downloaded by navigating to the following website and searching for the Bidding Event number or name:

https://webapp.cityutilities.net/psp/ebid/CU_SUPPLIER/ERP/h/?tab=DEFAULT
or go to www.cityutilities.net and follow these links:

• For Business
• Purchasing
• Bidding Opportunities
• Current CU Bidding Event Opportunities & Awards Results
• Current Bidding Events & Award Results
• 0000064666

Contract documents will also be available from Natural Gas and Water Engineering or are available upon request by contacting the Buyer previously listed in this document.

C. Bid Opening:

Bids Due: Thursday, September 3rd, 2020 at 2:00 p.m.
Bids will be read aloud at 2:30 p.m.
Purchasing Department
301 E. Central St., Springfield, Missouri 65802
Bidders can attend via Conference Call
Dial-in Phone Number: 571-317-3122
Access Code: 790-374-181

D. Bid Submittal Methods:

FAX AND EMAIL RESPONSES ARE NOT ACCEPTABLE. All bids must be received by CU Purchasing by the opening date and time stated in this document. The method of submittal is at the sole discretion and risk of the Bidder. Preparation for any submittal method should be taken well enough in advance of the posted opening date and time to allow for unexpected issues. City Utilities is not responsible for submittal failures of any kind- electronic or otherwise. Contractors utilizing CU’s Electronic Bid Attachment Tool (EBAT) should verify that any attachment meets the posted electronic file type and size requirements. Bidders mailing bids or having bids delivered should allow sufficient time to ensure receipt by the due date and time specified. Mail, express mail and delivered responses must be sealed in an opaque envelope or package and should include one set of original documents plus two (2) copies (marked appropriately as “Original” and “Copy”).

Proposals in response to this Bidding Event may be submitted by any of the methods listed below:

1. Electronic Bid Attachment Tool (EBAT) – Preferred Method

Open to all bidders – NO REGISTRATION OR LOGIN REQUIRED. Proposals submitted via EBAT must be an approved electronic file type (PDF, DOC, XLS, TIF or ZIP) and have a total attachment size that does not exceed 50-MB.

www.cityutilities.net/EBAT

OR GO TO www.cityutilities.net and click on the following links:

• For Business (at top of page)
• Purchasing
• Bidding Opportunities
• Electronic Bid Attachment Tool (EBAT)

2. Mail / Express Mail / Hand Deliver

Proposals submitted via mail/express mail or hand delivered shall be sealed in an opaque envelope or package that is clearly marked on the outside with the RFP number and opening date/time. Proposals are to be addressed to:

City Utilities of Springfield, Missouri
Purchasing Manager
301 East Central (65802)
P.O. Box 551
Springfield, MO 65801-0551

3. PeopleSoft Registered On-Line Bidding System (Legacy system – enrollment closed)

E. Wage Required: Annual Wage Order No. 27, effective date July 1, 2020 which can be viewed and downloaded at: https://www.cityutilities.net/purchasing/general/

F. Materials: All major materials to be supplied by City Utilities as indicated in project specifications

G. Insurance: Required within 3 days of Notice of Award.

H. Performance and Payment Bond: Required within 3 days only if your bid exceeds $50,000.

I. Completion of Work: All work under this contract shall be Substantially Complete prior to the Ultimate Completion Dates listed below.

The Contractor may start work at any date their schedule allows so long as all work is substantially completed by Ultimate Completion Date.

Substantial Completion includes the following:

• Successful pressure testing of all pipe (main and service)
• All pavement repairs complete
• Landscape restoration complete up to and including initial seeding
• All permanent fence work complete
• All piping connections to existing facilities (including house connections) complete, purged, and operable

All work for Section A under this Contract shall have an Ultimate Completion Date of January 17th, 2021. All work for Sections B, C, and D, under this Contract shall have an Ultimate Completion Date of September 1st, 2021.

J. Liquidated Damages:

In the event the contractor does not complete the work on or before the date(s) listed, City Utilities shall be entitled to damages as provided herein. It is agreed that actual damages are difficult, if not impossible, to ascertain, and therefore, the sum agreed upon is not a penalty, but rather a liquidated amount to eliminate the problem of proof. The parties agree that City Utilities will sustain some actual damage on account of delay notwithstanding the difficulty or impossibility of proving the amount and further agree that the liquidated sum agreed upon bears a reasonable relation thereto and to the size of the contract itself. The parties further agree that this is a Public Works contract and that owner will be entitled to recover the liquidated amount upon proof of contractor’s failure to complete the work within the time limited in the contract without any evidence as to the fact or amount of actual monetary damage.

• The liquidated damages for not completing a Project within the identified Completion Calendar Day Limit will be $500 per calendar day.
• The liquidated damages for not substantially completing ALL WORK under this Contract by the identified Ultimate Completion Date shall be $500 per calendar day.

No exceptions shall be taken to “liquidated damages” on the bid. Bids will be disqualified for taking such an exception.

Please reference RFQ link at the top of page for full bid/project details.