Ideal bid time is at 7:00pm on a Tuesday, Wednesday, or Thursday. (If 7:00pm is a problem, Architect could receive and hold bids for public opening next morning.) Small projects could bid during the day.
Keep alternates at a minimum and keep them simple.
Make sure enough plans are available for everyone to use.
Require listing of Subcontractors and Suppliers two (2) business hours after notification of award.
If low bid is over budget, negotiate with low bidder only. (Negotiating with other bidders is nothing more than bid shopping.
Allow reasonable construction time for the project. (Having two (2) different construction times on bid form can be confusing.)
Addenda should be issued a minimum of three (3) working days prior to bid time.
If certain General Contractors or Subcontractors will not be used, notify them prior to bidding.
If Owner intends to use a specific Subcontractor(s) or Supplier(s), make it known before bidding.
Forget Qualification Statements if they will not be used.
As much as possible use a standard “Bid Form.”
Use a standard “Request for Substitution During Bidding” form. Be consistent on material substitutions and approving “or equal to” items.
As much as possible, use standard “Application for Payment” form.
Liquidated Damages: If liquidated damages are unreasonable, contractors will include it in their bid and Owner ends up paying for the liquidated damages.
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