Invitation to Bid
TRANSIT CENTER SLIDING DOOR
REPLACEMENT
SUMMARY SCOPE OF WORK
Replacing existing sliding door systems with new door systems and hardware.
PROPOSAL OPENING
All proposals must be in the hands of the Purchasing Agent of City Utilities, per one of the approved
submittal methods provided in RFP Section I-G (Proposal Submittal Methods), by the Proposal
Opening date and time, which is May 23, 2024, at 2:00 PM (CST). Any proposal received after such
date and time will be rejected.
Proposals will not be publicly opened or read since the selection process will be determined based upon
competitive negotiated procurement procedures for proposals as described in this RFP.
All proposals shall be irrevocable for ninety (90) days after the time for opening of proposals.
PROPOSAL SUBMITTAL METHODS
FAX AND EMAIL RESPONSES ARE NOT ACCEPTABLE. All proposals must be received by CU
Purchasing by the opening date and time stated in this document. The method of submittal is at the sole
discretion and risk of the Contractor. Preparation for any submittal method should be taken well enough
in advance of the posted opening date and time to allow for unexpected issues. City Utilities is not
responsible for submittal failures of any kind- electronic or otherwise. Contractors utilizing CU’s
Electronic Bid Attachment Tool (EBAT) should verify that any attachment meets the posted electronic
file type and size requirements. Contractors mailing proposals or having proposals delivered should allow
sufficient time to ensure receipt by the due date and time specified. Mail, express mail and delivered
responses must be sealed in an opaque envelope or package and should include one set of original
documents.
**** Proposals in response to this RFP may be submitted by any of the methods listed below ****
1. Electronic Bid Attachment Tool (EBAT)
Open to all bidders – NO REGISTRATION OR LOGIN REQUIRED. Proposals submitted via
EBAT must be an approved electronic file type (PDF, DOC, XLS, TIF or ZIP) and have a total
attachment size that does not exceed 50-MB.
OR GO TO www.cityutilities.net and click on the following links:
– For Business (at top of page)
– Purchasing
– Bidding Opportunities
– Electronic Bid Attachment Tool (EBAT)
2. Mail / Express Mail / Hand Deliver
Proposals submitted via mail/express mail or hand delivered shall be sealed in an opaque
envelope or package that is clearly marked on the outside with the RFP number and opening
date/time. Proposals are to be addressed to:
City Utilities of Springfield, Missouri
Purchasing Manager
301 East Central (65802)- physical location for hand delivery
P.O. Box 551
Springfield, MO 65801-0551
*** SPECIAL NOTICE REGARDING HAND DELIVERY *** Bidders are strongly
encouraged to utilize the Electronic Bid Attachment Tool (EBAT) or Mail/Express Mail options
for submittal of a bidding event response. If the hand delivery option is utilized, the person
delivering the bidding event response will be required to check in with security in the Main Office
lobby (physical address provided above) and request a CU Purchasing representative. Once
notified, a CU Purchasing representative will meet the delivery person at the door to take
possession of the bidding event response. This process may take several minutes to complete as
Purchasing is located in the connecting building (Training Center) which is closed to the public.
If the bid response is not physically in the hands of a CU Purchasing representative by the
SCHEDULE OF EVENTS
Event Date
1. RFP Distribution 5/03/2024
2. Proposal Due Date 5/23/2024
3. Target Date for Review of Proposals 5/30/2024
4. Anticipated decision and selection of Vendor 6/01/2024
5. Anticipated commencement date of work 10/01/2024
